Last Modified: April 5, 2019
Part 1 deals with visitors, Part 2 deals with users of Our Subscription Service.
For inquiries about this policy and how we collect and maintain your data, our full contact details are as follows:
Attention: Data Privacy Officer
10 East 38 th Street, 11 th Floor
New York, NY 10016
Our Data Privacy Officer can be reached at email@example.com.
This section applies to the visitors to the Pica9 website and the personal Information we collect and process from each visitor in the usual course of business, including: advertising our products and services, offering information, and recruiting new Pica9 employees. In this Section, “you” and “your” refer to visitors.
A. Information Collected About You
(i) Information you provide to us on our website or otherwise.
Certain parts of our website may ask you to provide personal information voluntarily. For example, we may ask you to provide certain personal information (such as your name, contact details, company name, profile information) in order to:
(a) sign up as a user for our free trial
(b) sign up to receive marketing content or emails from Pica9
(c) apply for employment with Pica9
(d) or otherwise submit inquiries to us
We may also collect additional personal information in order to service our relationship with you, such as any additional details you submit to us when you attend our events, take part in surveys, or through other business or marketing interactions we may have with you. You may choose to provide additional information when you communicate with us or otherwise interact with us, and we will keep copies of any such communications for our records.
The personal information that you are asked to provide will be made clear to you at the point we ask you to provide your personal information. We will also let you know prior to collection whether the provision of the personal information is required so that we have the relevant information in the context of the reason we are asking you to provide such information. We will inform you of the legitimate use of this information for the purpose expressly stated.
(ii) Information we collect automatically through our website
When you visit our website, we may also collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered personal information under applicable data protection laws.
We receive and store certain types of information whenever you interact with us. We and our authorized agents automatically receive and record certain “traffic data” on our server logs from your browser including your IP address, cookie information, and the page you requested. We use this traffic data to help diagnose problems with its servers, analyze trends and administer the website. We may also use this data to better communicate with you based on your interests on our website.
B. Use of personal Information
We may use the information we collect through our website for a range of reasons, including:
– To operate, improve or maintain our website
– To send you information for marketing and sales purposes, in accordance with your marketing preferences or sales requests
– For recruitment purposes if you have applied for a career opening with Pica9
– To respond to your online inquiries and requests, and to provide you with information and access to resources or services that you have requested from us
– To manage our website and system administration and security
– To improve the navigation and content of our website
– To identify any server problems or other IT or network issues
– To compile aggregated statistics about site usage and to better understand the preferences of our visitors
– To carry out research and development to improve our products and services
– To customize content and layout of our website
– To carry out other legitimate business purposes, as well as other lawful purposes
C. Public Information, Third-Party websites and vendors, Social Media
Our website includes social media features that allow you to post content from our website to various social media properties, such as LinkedIn, Twitter, and Facebook. These features may collect information about your IP address and which page you are visiting on our website, and they may set a cookie to make sure the feature functions properly.
Pica9 does not host these features, nor any personal information which you may submit to these social media platforms. Your use of these features is at your own risk without any expectation of privacy. Please be sure to review the privacy policies of such social media properties before using these features.
Pica9 uses third-party technology and services to provide services to Pica9 to help identify, track and/or monitor your interactions with our website. In each case, when relevant and appropriate, according to data security laws, Pica9 has signed a Data Protection Agreement with such party acting as a Data Processor.
D. Other Data Protection Rights
You have the following data protection rights:
– To access, correct, update, or request deletion of your personal information. Pica9 takes reasonable steps to ensure that the data we collect is reliable for its intended use, accurate, complete, and up to date. You may contact us directly at any time about accessing, correcting, updating, or deleting your personal Information, or altering your data or marketing preferences by emailing us at firstname.lastname@example.org. We will consider your request in accordance with applicable laws.
– In addition, if you are a resident of the EEA, you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by emailing us at email@example.com.
– Similarly, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal Information conducted in reliance on lawful processing grounds other than consent.
– You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. We may ask you to verify your identity in order to help us respond efficiently to your request.
E. Legal Basis for Processing Personal Information (EEA Persons Only)
If you are from the European Economic Area, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. In all cases, we only collect data for legitimate uses.
We will normally collect and use personal information from you where the processing is in our legitimate interests and not overridden by your data-protection interests or fundamental rights and freedoms. Usually, our legitimate interests typically include: improving, maintaining, providing and enhancing our technology, use of our free trial; ensuring the security of our website; and our marketing services activities.
If you are a user, we may need the personal information to perform a contract with you. In some limited cases, we may also have a legal obligation to collect personal information from you.
If we ask you to provide personal information to comply with a legal requirement, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not, as well as of the possible consequences if you do not provide your personal information.
Where required by law, we will collect personal information only where we have your consent to do so.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us at firstname.lastname@example.org.
F. International Transfers
Our servers are located in the United States or on Amazon’s Cloud Platform (AWS). Our offices are located in the United States. We may use vendors all over the world, in compliance with international export laws. All our offices operate under our standardized data security policies and use best efforts to keep your data safe.
G. Our Data Security
Pica9 takes commercially reasonable steps, both technical and organizationally in nature, to protect the personal information disclosed to Pica9 from misuse, loss, unauthorized access, disclosure, alteration and destruction. We use industry standard encryption methods for encrypting confidential data during transmission and storage, and use best practices to protect certificates (including, without limitation, annual certificate changes). Once a year, we use a third-party, independent, nationally recognized, US-certified public accountant with applicable knowledge and experience as our compliance auditor. This compliance auditor provides a SOC2 Statement of Compliance at least annually covering our processes and operations in general and in matters related to data security.
Part 2: Users of Our Subscription Service
Pica9 collects information under the direction of its customers and has no direct relationship with the individuals whose personal Information it processes. If you are a customer of one of our customers and would no longer like to be contacted by one of our customers that use our subscription service, please contact the customer that you interact with directly. We may transfer personal Information to companies that help us provide our service. Transfers to subsequent third parties are covered by the service agreements with our customers.